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Step 1:Click on Manage Mailboxes. Step 2:Click the blue button on the right labeled New Mailbox. Step 3:Complete the form and click Create Mailbox. And you are done! From here you can Edit you Mailbox es ,. Any e-mails that bounce back from being sent to an invalid recipient e-mail address counts as 10 recipients.

This story by Chris DeBeck appeared in the September 5, edition of the Welcome to our new and improved website; otelco. Please take a look around and acclimate yourself to the site; then, if you've not found what you're looking for, contact customer care.


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Electronic mail has been most commonly called email or e-mail since around , [6] but variations of the spelling have been used:. An Internet e-mail consists of an envelope and content; [21] the content in turn consists of a header and a body. Computer -based mail and messaging became possible with the advent of time-sharing computers in the early s, and informal methods of using shared files to pass messages were soon expanded into the first mail systems. Most developers of early mainframes and minicomputers developed similar, but generally incompatible, mail applications.

Over time, a complex web of gateways and routing systems linked many of them. In the first ARPANET network email was sent, introducing the now-familiar address syntax with the ' ' symbol designating the user's system address. For a time in the late s and early s, it seemed likely that either a proprietary commercial system or the X. The diagram to the right shows a typical sequence of events that takes place when sender Alice transmits a message using a mail user agent MUA addressed to the email address of the recipient.

Many MTAs used to accept messages for any recipient on the Internet and do their best to deliver them. Such MTAs are called open mail relays. This was very important in the early days of the Internet when network connections were unreliable.

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The extensions in International email apply only to email. Internet email messages consist of two major sections, the message header and the message body, collectively known as content. In the process of transporting email messages between systems, SMTP communicates delivery parameters and information using message header fields. The body contains the message, as unstructured text, sometimes containing a signature block at the end. The header is separated from the body by a blank line. RFC specifies the syntax of the email header. Each email message has a header the "header section" of the message, according to the specification , comprising a number of fields "header fields".

Each field has a name "field name" or "header field name" , which is followed by the separator character ":", and a value "field body" or "header field body". Each field name must start in the first character of a new line in the header section and begin with a non- whitespace printable character. It ends with the separator character ":". The separator is then followed by the field value the "field body". The value can continue onto subsequent lines if those lines have a space or tab as their first character.

Email header fields can be multi-line, with each line recommended to be no more than 78 characters, although the technical limit is characters. Such addresses are supported by Google and Microsoft products, and promoted by some governments.

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The message header must include at least the following fields: [40] [41]. Common header fields for email include: [42]. Note that the To: field is not necessarily related to the addresses to which the message is delivered. The actual delivery list is supplied separately to the transport protocol, SMTP , which may or may not originally have been extracted from the header content. The "To:" field is similar to the addressing at the top of a conventional letter which is delivered according to the address on the outer envelope. In the same way, the "From:" field does not have to be the real sender of the email message.

Some mail servers apply email authentication systems to messages being relayed.

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Data pertaining to server's activity is also part of the header, as defined below. SMTP defines the trace information of a message, which is also saved in the header using the following two fields: [44]. Other fields that are added on top of the header by the receiving server may be called trace fields , in a broader sense.

The MIME standard introduced character set specifiers and two content transfer encodings to enable transmission of non-ASCII data: quoted printable for mostly 7-bit content with a few characters outside that range and base64 for arbitrary binary data. In some countries, several encoding schemes coexist; as the result, by default, the message in a non-Latin alphabet language appears in non-readable form the only exception is coincidence, when the sender and receiver use the same encoding scheme. Therefore, for international character sets , Unicode is growing in popularity. Most modern graphic email clients allow the use of either plain text or HTML for the message body at the option of the user.

HTML email messages often include an automatically generated plain text copy as well, for compatibility reasons. Advantages of HTML include the ability to include in-line links and images, set apart previous messages in block quotes , wrap naturally on any display, use emphasis such as underlines and italics , and change font styles. Disadvantages include the increased size of the email, privacy concerns about web bugs , abuse of HTML email as a vector for phishing attacks and the spread of malicious software.

Some web-based mailing lists recommend that all posts be made in plain-text, with 72 or 80 characters per line for all the above reasons, [52] [53] but also because they have a significant number of readers using text-based email clients such as Mutt. Some Microsoft email clients allow rich formatting using their proprietary Rich Text Format RTF , but this should be avoided unless the recipient is guaranteed to have a compatible email client. Messages are exchanged between hosts using the Simple Mail Transfer Protocol with software programs called mail transfer agents MTAs ; and delivered to a mail store by programs called mail delivery agents MDAs, also sometimes called local delivery agents, LDAs.

Accepting a message obliges an MTA to deliver it, [55] and when a message cannot be delivered, that MTA must send a bounce message back to the sender, indicating the problem. Users can retrieve their messages from servers using standard protocols such as POP or IMAP , or, as is more likely in a large corporate environment, with a proprietary protocol specific to Novell Groupwise , Lotus Notes or Microsoft Exchange Servers. Programs used by users for retrieving, reading, and managing email are called mail user agents MUAs.

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Mail can be stored on the client , on the server side, or in both places. Standard formats for mailboxes include Maildir and mbox. Several prominent email clients use their own proprietary format and require conversion software to transfer email between them. Server-side storage is often in a proprietary format but since access is through a standard protocol such as IMAP , moving email from one server to another can be done with any MUA supporting the protocol. Mail , that performs the same tasks. Upon reception of email messages, email client applications save messages in operating system files in the file system.

Some clients save individual messages as separate files, while others use various database formats, often proprietary, for collective storage. A historical standard of storage is the mbox format. The specific format used is often indicated by special filename extensions :. Some applications like Apple Mail leave attachments encoded in messages for searching while also saving separate copies of the attachments. Others separate attachments from messages and save them in a specific directory. Though its use is not strictly defined, URLs of this form are intended to be used to open the new message window of the user's mail client when the URL is activated, with the address as defined by the URL in the To: field.

Many email providers have a web-based email client e. This allows users to log into the email account by using any compatible web browser to send and receive their email. Mail is typically not downloaded to the client, so can't be read without a current Internet connection. The Post Office Protocol 3 POP3 is a mail access protocol used by a client application to read messages from the mail server.

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Received messages are often deleted from the server. Small portable devices like smartphones are increasingly used to check email while travelling, and to make brief replies, larger devices with better keyboard access being used to reply at greater length. IMAP shows the headers of messages, the sender and the subject and the device needs to request to download specific messages.


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  7. Usually mail is left in folders in the mail server. Email has been widely accepted by business, governments and non-governmental organizations in the developed world, and it is one of the key parts of an 'e-revolution' in workplace communication with the other key plank being widespread adoption of highspeed Internet.

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